Czech Technical University in Prague Workshop

Hi Marty, again first and congratulations for your seminar in the Czech Technical University in Prague, for sure it was great! let’s talk more about it

Would you like to tell us a bit about your presentation? Has this been the first time you gave a seminar in general?

I found it very useful because the lecture was mainly for people who have no knowledge about Project Management. It’s important to consider the knowledge and experience level of your audience when preparing materials or presentations, as this can help to ensure that the information is accessible and relevant to them. In this case as we were presenting to a non-technical audience, it may have been necessary to provide more context and explanation for certain concepts, and to use language and examples that are easy for non-technical people to understand.

After the seminar, I made a few modifications to the material. Made it more accessible to a non-technical audience, for them to use it simple, with clear language and to avoid technical acronyms that may not be familiar to them. Since we would like the material to be more relevant and engaging, It can also be helpful to provide examples and case studies that illustrate the concepts being discussed.

In general, the key is to carefully consider the needs and interests of the audience and to structure the material in a way that is clear and easy to understand. So it will be a point that we will consider for sure next time to ensure that the information is accessible and useful for them.

In your opinion from the whole seminar, what was the main point that you wanted the students to get as a take away? for them to always remember

In this seminar, we addressed various topics related to project management, including the roles and goals of different team members such as the project manager, process manager, external supplier, and business owner. We discussed the challenges that can arise when there are conflicting goals between these parties and explained that it is standard to address and resolve these conflicts in project meetings. As an example, we shared a scenario in which we had a supplier-client relationship with T-Mobile, and had to navigate conflicting interests to find a mutually beneficial solution. The students who attended were surprised to learn about this aspect of project management and asked for further information on how to handle similar situations.

How you divided the seminar, like you mentioned, there were like different groups: project management and also business analysts like I suppose these were like the case studies but how did you divide the conduction of the seminar?

I think it’s important to consider the level of detail, the content of the presentation and needs of the audience. For instance, in the case of project management, it may be appropriate to provide a high-level overview of the project, highlighting key points and progress, rather than going into too much detail. Whereas, if the presentation is being made to a team of operational staff, it may be necessary to provide more detailed information and analysis in order to facilitate decision-making and problem-solving.

It’s also important to consider the purpose of the presentation and what the audience needs to know in order to achieve the desired outcome. For example, if the goal of the presentation is to secure funding for a project, it may be necessary to provide more detailed information about the costs and benefits of the project, as well as a clear plan for how the funds will be used.

Could you mention which stakeholders were and what were the solutions that granted support to achieve them? Because when you were explaining about the case studies you also used the stakeholders that we already work with, So what do you explain to the students about our stakeholders and what also you mentioned to them about the solutions that we give our clients or stakeholders?

For example, we put the case of the position of supplier and second was the project manager. Here, it’s important for the project manager to consider the needs of both the supplier and the business owner, while also balancing the constraints of scope, budget, and timing. One possible approach that we explained was the possibility of prioritizing the migration of active records, as this aligns with the project manager’s goal of simplicity and following the 80/20 rule. At the same time, the business owner’s concerns about trust and the need for thorough testing can be addressed by implementing appropriate testing and quality assurance measures to ensure the accuracy and integrity of the data being migrated.

It may also be helpful to involve stakeholders from different parts of the organization in the decision-making process, such as IT, finance, and operations, to ensure that all relevant perspectives are considered and that the final solution takes into account the needs and concerns of all parties. Ultimately, the key to successfully managing this situation is effective communication and collaboration among all stakeholders, as well as a willingness to find a solution that meets the needs of the business while also being realistic given the constraints of the project.

At the end of the case studies, which conclusions students got when concluding the seminar?

It was a hard topic for them. It’s not uncommon for people to feel overwhelmed or unsure when learning about new topics, especially when they are complex or unfamiliar. It’s important to remember that learning takes time and practice, and it’s normal to have questions or struggle with understanding certain concepts.

I consider that one way to address this situation could be to provide additional resources or support to help participants understand the material better. This could include providing additional readings or resources, offering one-on-one coaching or tutoring, or allowing participants to work through exercises or case studies on their own in order to practice applying the concepts they have learned.

It’s also important to encourage students to ask questions and seek help when they are unsure about something, as this can help them feel more confident and better equipped to apply what they have learned in the future.

So yeah, it’s important to be patient and supportive as, for example in this case, students learn and to provide them with the resources and support they need to succeed.

So, what do you consider the granted benefits during this seminar for Granton?

It can be very beneficial to have a relationship with university students, as they can bring fresh perspectives and new ideas to Granton, and they may also be interested in gaining real-world experience through internships or other opportunities. By establishing a connection with university students, Granton can tap into a pool of talented and motivated individuals who may be interested in pursuing careers in the field.

There are many ways in which Granton can get involved with university students, such as through mentorship programs, internships, or by offering real-world projects for students to work on as part of their coursework, just to mention some. Through these opportunities, Granton can help students gain valuable experience and skills that can be applied in their future careers.

In addition to providing opportunities for students, it’s also important to be supportive and helpful as they learn and grow. This can involve offering guidance and feedback, helping students to develop their skills and knowledge, and providing them with the resources they need to succeed.

And in the end, building a relationship with university students can be a mutually beneficial experience, as I mentioned can help Granton to identify and develop talented individuals who may become valuable members of the team in the future.

Now the last question, as you were telling me you would like to become a mentor, so where and about which topic would you like to talk about?

Personally, I have more experience in business analysis and project management, as well as in leadership and mentorship. Sharing your knowledge and expertise with others can be a very rewarding experience, and it can be especially helpful for those who are just starting out in their careers. But again, it will depend on the public I could get direct, this last experience with the university students, in order to improve it is to provide examples and case studies that illustrate the concepts being discussed. This can help students to see how the concepts are applied in real-world situations, which can make the material more relevant and engaging.

In the case of delegation, it may be helpful to provide examples of how to effectively delegate tasks and responsibilities to team members, including how to communicate expectations and provide support and guidance as needed. You might also consider discussing different approaches to delegation, such as the Scrum or Lean Six Sigma methodologies, and explaining how these approaches can be applied in different contexts.

And it’s important to be patient and supportive as you mentor others, and to provide them with the resources and guidance they need to succeed. By sharing your knowledge and experience, you can help others to develop their skills and grow in their careers.

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